Live operations

LIVE

Lisbon DocklandsSix-day live test · Local time 13:31 WEST

HIGH PRIORITYCrew Shuttle PM-2 lost freshness window

GPS feed has been stale for 18 minutes while the vehicle is due at Docklands South in 11 minutes.

Fleet in play4

All sources synced

Stale records1

SLA > 10 min

Awaiting approval2

Human gate active

On-time lanes2/4

Current execution

Fleet control

Vehicles & drivers

4 records

Vehicle / driver	Assignment	State	GPS	ETA	Latest activity
118 Mercedes V-Class 118Sofia Mendes · Atlantic Executive Cars	VIP Arrivals Block ALIS -> Docklands Gate North	En routeOn time	2 minLive feed	13:42Local	WhatsApp confirmed 13:19Vendor file v18
204 BMW 7 Series 204Ricardo Alves · Tagus Blacklane	Speaker Rotation 04Hotel Avenida -> Main Stage	Awaiting approvalDriver requested reroute	6 minLive feed	14:05Local	Review requiredForwarded ops email
305 Mercedes Sprinter 305Tiago Ferreira · Luso Fleet Group	Crew Shuttle PM-2Crew Hotel -> Docklands South	At riskMissed last GPS ping	18 minStale	14:27Local	Review requiredGPS supplier API
412 Tesla Model Y 412Helena Costa · Urban Prime Mobility	Client Liaison LoopVIP Compound -> Airport	LoadingReady	3 minLive feed	13:56Local	Voice + WhatsApp syncedGoogle Sheet inline update

Next 45 minutes

Bookings & schedule

13:30

Rui CardosoArrival · CAR-118

Locked

13:45

Alicia WeberRotation · CAR-204

Awaiting approval

14:00

Crew PM-2Shuttle · CAR-305

Mismatch detected

Channel activity

Communications

13:08Re

Retell · Inbound

Tiago Ferreira confirmed route and flagged heavier traffic.

Driver check-in bot

13:14Em

Email · Inbound

Forwarded revised airport pickup sheet with updated Alicia Weber ETA.

Vendor coordinator

13:20Wh

WhatsApp · Draft

Prepared revised pickup instruction for Ricardo Alves; waiting human approval.

AI ops assistant

13:24Vo

Voice · Escalation

Fallback call opened because CAR-305 missed freshness threshold.

Ops desk

Client-facing

Issue line

2 open

ISS-401Due 14:15

One VIP pickup was rescheduled; crew shuttle freshness under investigation.

ISS-404Due 14:05

Waiting for driver confirmation on stage reset shuttle contingency.

Shift handoff

Daily digest · Today 06:00-14:00

42 active bookings synchronized into the operational record across two event phases.
3 spreadsheet/email imports normalized without creating duplicate vehicle records.
2 approvals are still open; both affect the next 45-minute execution window.
1 GPS supplier freshness breach is still unresolved and needs a live human callback.

Question & miss log

Assistant could not confirm whether CAR-305 actually moved or only lost GPS telemetry.

Vendor message parser flagged one November attachment with an unknown date format.

Launch readiness

Hard risks

Technical plan

GPS API accessEvent-day resilienceConflicting writesStale dataConsent & templatesApproval safety

Recommended: keep Sheets as the team interface, with versioned writes to an authoritative operational database and queue-backed outbound actions.